The Jefferson Public Library Board of Trustees

The Board of Trustees meets the second Tuesday of the month at 6:30 p.m. at the library. There are no meetings in July and December.

Board of Trustees Term Expires
Leslie Seppala 2018
Jeanne Kenison 2019
Bette Bovio 2019
Elizabeth Milligan 2020
Norman Brown 2020
Staff  
Joy McCorkhill, Library Director lookitup@ne.rr.com

Library Policies

Trustees are in the process of going thru an updating all library policies.  The following have been reviewed and approved.

Circulation & Overdue Policy

Electronics/Kit Borrowing Agreement

Collection Development Policy

Computer/Internet Policy

Gift/Donations Policy

Unattended Child Policy

Weapons Policy

Personnel Policy

 Jefferson Public Library endorses and tries to adhere to the following as part of our policies:

 ALA Library Bill of Rights

Freedom to Read Statement and Freedome to View Statement

JPL Trustee By-Laws

Library Trustee Agenda & Meeting Minutes

Approved

JPL Trustee Meeting Minutes
October 10, 2017
 
Meeting called to order 6:32
 
Those present: Liz Milligan, Leslie Seppala, Joy, McCorkhill, Norm Brown and Jeanne Kenison. 
 
The secretary's report was reviewed and no corrections made.  The minutes were accepted as written.
 
The treasurer's report was reviewed. The saving's account balance as of 10/10/17 was $4,247.51 and the checking account, $2,088.04.  Expenses were reviewed and initialed by trustees. The report was accepted.
 
Library Director's Report
The September Individual Visits were slightly down at 90.
 
The Trustees Allowance for 2017 was supposed to be $5500 ($500 less than 2016 to cover raise) and the town cut a check for $5000. Trustees had decided to wait to request the additional $500 until everything looked good financially towards the end of the year. Liz will request the additional $500.
 
Joy asked the Trustees if we wanted to change the date of the Chocolate Tasting Event from February 10 to a different date as she had made an earlier commitment for the 10th and would be unable to attend.  Trustees agreed to change it to February 3, 2017.
 
Joy stated that Pamela Weeks would like to come back to speak in Jefferson as she had been so well received and would like to talk about Civil War Quilts.  She donated a copy of her Civil War Quilt Blocks Book to the library.
 
Laugh Free and Live will be presented at the Jefferson Town Hall October 18 at 6:30. She will be staying at the Evergreen motel. This has been sent out to NCLC Libraries to post.  The Friends will be paying for half the fee of $200 and Joy will get the check from Brenda Roy.  Joy will there for 6:00 set up.
 
Joy had attended the GSIL Media Smart Librarians- Stop Motion Animation Train the trainer program. It would be a great hands-on experience for family and kids activities.  All ages could have fun with this.
 
The Spectrum Grant would have been great for purchasing this.  Tripods, cell phone/tablet adapter, Stop motion app are $27. Joy would be happy to use her cell phone but having 3-4 would be ideal.
 
The community Calendars are here and there are only 12 extra. Extras will be sold at the cookie walk.
 
Posters are out for bakers for the Pie Sale and for the Cookie Walk.
 
It has been really slow and Joy has been weeding audios and Children's VHS. She continues to weed through the Fiction.
 
She has shifted videos and put out some publicity.  She processed a bunch of books.  Next months are high publishing months.  Joy has moved things around on the website to freshen it up. She has also started a Library Twitter Account that can be connected to Facebook.  Instagram might be better and it can be connected to Facebook as well.
 
Joy said that we haven't yet heard from the Spectrum grant and at this time she would say we haven't received it.
 
Old/Unfinished Business
Liz would like Trustees to recheck the NHTLA List server email to make sure that they are registered and receiving mail.
 
Liz asked about any update from Central Paving and Norm Brown stated that he hadn't heard back from Ed Stanley. Liz asked Norm for clarification of a statement he had made at the Select Board meeting from the minutes concerning discussing an alternate walkway and handicapped parking with Mae Brooks. Norm stated he had been asked a question from the Select Board and this had not been put on the agenda.
 
Liz had made a revision of the Proposed 2018 JPL Budget by adding 1 extra week of vacation and 9% State Payroll Tax.  Liz made a motion for the trustees to accept the 2018 JPL Proposed Budget for $24,000.00.  Norm made a motion not to accept the additional 25hrs to cover outside JPL fundraisers and this was not seconded.  The Proposed budget was seconded as is and 3 voted to accept and 1 no.  Liz and Joy will schedule a time in November to present the proposed budget to the Select Board.
 
New Business
Rodney Boudle removed many of the bushes from the front of the library and would be willing to trim back the remaining 2 bushes.  Liz will ask him to finish trimming them.
 
Liz will be attending the Oct 21 NHTLA workshop in Gorham and will contact Bette to see if she has registered.
 
Liz asked what vacations the trustees had scheduled: Leslie will be gone February/ March and Norm will be gone from the end of January to end of March although he will be back briefly for the Town Meeting.
 
Joy passed out the updated Firearm's Policy.  Norm wondered if we shouldn't rename it the Weapon's Policy to include edged weapons.  Liz made a motion to accept the name change from Firearm's to Weapon's Policy and this was seconded and accepted.
 
Liz passed out a JPL Important Dates List.  Leslie asked to have the Summer reading program included.
 
Liz passed out a JPL library Director's List of Responsibilities to include in the manual.  She also passed out a Library Director's Evaluation Form for us to look at for future evaluations.  These will be reviewed next month.
 
Joy passed out an article on” Calculating the Value of Libraries”.
 
The next meeting will be Tuesday, November 14 at 6:30.
 
Meeting adjourned at 7:51.